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User manual: How to use the desk booking feature

A quick guide to help you book desks, use interactive maps, and find co-workers in the office.

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Tidaro is an intuitive application that lets you quickly book and release corporate desks.

If you have already booked a desk on that day, it will be displayed on the home screen. You can see its location by clicking the Show on map button. To release your booking for today, click Release for today.

Booking a desk

In the Book a desk tab, you can book a desk for one or more days. From the list at the top of the screen, select the area you want to book in. Then click Map pick button to select a desk from the interactive map of the office, or click Book any to let the system book a desk for you.

Using the interactive map

By selecting Map pick, the app displays an interactive map of the office. White-green circles mark desks that are ready to book. Click on one of them and confirm your booking with selecting the Book this desk button at the bottom of the screen.

Filtering desks by parameters

From the interactive map, you can filter the available desks by parameters. To do this, click the Parameters button above the map, select the appropriate parameters and confirm the action by clicking on Apply.

Booking days ahead

When you book from the map, click on the desk you want to book. Under the map, above the book this desk button, click on Book for many days and select how many days you would like to book in advance. Confirm the action with the Book these desks button.

Inviting colleagues to the office

After you book a desk you will  notice in the main Desks dashboard that you have the option to invite others to the office. Let’s see how it is done.

  1. Tap on the Invite others button.
Invite others
  1. Type the name of a colleague in the search bar.
Type the name of a colleague
  1. Tap on the name of the colleague shat shows up after your search, then tap on Invite (at the top right of the screen) to confirm your choice. Your colleague will receive your invite by mail and also via a phone notification. You can add more colleagues and you can invite them all at the same time, by tapping on the Add button. Then, use the Remove button if you change your mind.
Invite colleague using the add option
Add or remove colleagues

Next, if your colleagues want to join you in the office, they need to book a desk inside Tidaro. 

There are two more places in the app from where you can invite colleagues, once you have booked a desk:

  • Tap on Book a desk in the main Desks dashboard. Now, you will see your upcoming bookings. If you tap on Details, next to your booked desk, you will see a window with your booking details, where you can also invite colleagues. The process is the same as we explained it above.
Desk booking details
Invite others from the booking details screen
  • After you pick a desk and book it from the interactive map, you will see the option to invite colleagues as well.
Invite others from map

Find colleagues or find out who is in the office

To access the Colleague Finder feature, click the find my colleague button at the bottom of the home screen. Then enter the name of the person you are looking for and click their name in the list displayed. The app will show their desk on an interactive map.

From the map, you can book a desk next to the person you are looking for by clicking on a vacant desk and confirming your selection with the Book this desk button.

To search for another person, click the Colleagues button above the map and follow the previous steps.

When you are in the map view of the office there is the option to see who is in the office or a certain zone. Go below the map and tap on Who is in the zone, to see which desks your colleagues booked.

Who is in the office

Releasing a desk

If you have a permanently assigned desk or have made a reservation, you can release it at any time. To do this, go to the Release desks tab, select the days on which you want to release the desk, and confirm the action with the Confirm dates button.