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Mastering Office Parking Management

Strategies for Making it a Success

Best practices and success stories for an efficient office parking management.

Office parking management


We’ve finally made it. 

It’s been a long but interesting ride, don’t you think? 

Now, what should you take home from our guide? 

Let’s sum up things a little bit. 

  1. Strategies for an Efficient Office Parking Lot

There are several benefits to having an efficient parking lot, from increased satisfaction of employees and fewer visits at the reception desk, to lower costs and reduced carbon emissions. 

But how do you achieve this efficiency? 

All answers lead to technology and a proper parking lot policy😊. No surprise here, right? 

Proper software or hardware in the parking lot can help with:  

  • Maximizing available space in the parking lot, 
  • Optimizing traffic in the parking lot, 
  • Parking spaces management, 
  • Managing violations in the car park,  
  • Encourage other means of transportation. 

More concise examples, here

  1. Office Parking Policy: Design and Examples

Choosing the proper employee parking policy for your office can be stressful. Parking affects all employees that drive to work, from top to bottom. Things can get emotional about parking spots, we all know it.   


Now, before diving into the actual design of a parking lot policy, you must be aware of the existing models: 

  • “First come, first served” policy or “free for all”, 
  • Reserved or assigned parking spots policy, 
  • Mixed parking policy, 
  • Lottery based parking policy, 
  • Parking cash-out schemes, 
  • Parking policy based on booking parking spots in spreadsheets. 

Once you understand their advantages and disadvantages, you can proceed to designing the actual policy.  

Here are some elements that could be included in a company parking policy:  

  • Eligibility for parking.  
  • Parking hours for employees and visitors.  
  • How is guest access managed?  
  • How are parking spaces designed and allocated? 
  • Parking passes or permits. 
  • Software or hardware in the parking lot. 
  • Safety measures. 
  • Parking infringement. 
  • Alternative transportation. 

Next, you will need to decide how to communicate to your employees how the policy works. How is the parking policy enforced? Who will handle the policy implementation? Who will receive the requests, remarks, or complaints? 

After setting up the car park policy for employees, make sure to get feedback. If the policy implementation succeeds, you might notice employee satisfaction soon.   

So, it’s all about testing and refining the policy based on feedback. 

More on the topic, in this chapter

  1. Beyond the Car: Sustainable Transportation and Sustainable Parking Lots

As we become increasingly aware how commuting to work is affecting communities and the environment, businesses are looking for ways to encourage more sustainable transportation habits among their employees. By rethinking the traditional car-centric parking lot and exploring alternative options, companies can create an eco-friendlier transportation infrastructure.   

At the end of the day, there’s one big question that communities are trying to solve when it comes to transportation: how to diminish the drive alone rate? 

no more driving alone


For example, in the Washington state, nearly two thirds of commuters drive alone to work (the rate is decreasing) – according to 2019 STATE OF THE COMMUTE SURVEY. 

Drive alone rates

The conversation here is related to: carpooling/vanpooling, support for electric vehicles, incentives for public transportation or bike riding, and more. 

  1. Adapting the parking lot for electric vehicles  

Electric vehicles are taking over the world. Their sales are expected to reach 5.55m vehicles in 2027.  

Their development is highly connected to our need to decrease our carbon footprint. 

Now, EVs are forcing parking lot managers to adapt parking lots to accommodate them. 

We’ve done some research to help you manage this issue and we have a checklist for you to help you adapt your office parking lot to accommodate electric vehicles. 

  1. Office parking lot tools   

Chapter 1 in our current guide had one important conclusion: proper parking lot policies and tools can help businesses manage efficiently their parking lots.  

In the current chapter we went deeper into the tools topic, both software and hardware. 

There are several reasons why an office may need software to manage its parking lots: 

  • Optimize parking space usage, 
  • Fewer employees visits at the help desk/reception/parking lot admin. 
  • Streamline parking operations, 
  • Increase employee satisfaction,  
  • Improve security, 
  • Gain insights into parking usage. 

Next, we went deeper into what features you need to look for when choosing a software provider for managing an office parking lot. Examples included. Read more about them, here

  1. The rise of multi-company parkings 

Americans spend an average of 17 hours per year searching for parking, resulting in a costly expense of $345 per driver in wasted fuel and emissions. In bustling urban centers like New York, drivers face an even more significant challenge, spending a staggering 107 hours and incurring an annual cost of $2,243. 

Innovative solutions such as shared parking are being explored to reduce costs and environmental impact while promoting more sustainable urban development.  This is why multi-company parkings are a win-win for businesses and employees alike. They offer flexibility, convenience, and cost savings, and they’re becoming increasingly popular in the post-pandemic world.  

Whether you’re a small startup or a large corporation, multi-company parking can help you meet your parking needs while freeing up resources to invest in your business. So, if you’re looking for a parking solution that works for you, consider giving multi-company parking a try.   

  1. A look into the future of parking 

This chapter has two directions: 

  • Showing you the tech that can help you create a more efficient parking lot. 
  • Help you envision how the parking lot can transform to generate green energy and so much more. Just some vision exercises that can help us think of how we can contribute to a greener future.  
  1. Analysis and best practices 

This chapter brings you cool examples of successful management of parking lots. We’ve got Samsung, Seattle’s Children Hospital, University of Floride, and more.  

Check them out here

And that was all folks. Thank you for the wonderful ride!